Congratulations! Your district has decided to accept payments online. You must be really excited for an efficient process that will significantly decrease the amount of payments processed by hand. At the same time, you might be a little nervous about learning a new process. We compiled tips to help you choose the best payment system for your district.
Consider your district’s needs
Every district’s needs are unique. List the strengths and weaknesses of your current process. The goal is to find a processor that strengthens your weaknesses without weakening your strengths.
After that, make a list of nice to haves with a system. This could be reporting tools to help you complete tasks, such as reconciliation, or just being able to efficiently find something in the system. Lastly, you want to consider items that are important to your district. Do you value having the ability to assign user rights? Do you need to be able to deposit payments into multiple accounts? Determine what is important to the district.
Research and schedule consultations
Now that you have a list of needs and nice to haves for you and your district, you can begin looking at different payment software. Here are the questions you should ask during your research and consultations.
When possible, read what other districts are saying about the company’s product. The districts are the ones using it and they will be able to give you a better understanding of the product’s capabilities. Also, a district might use the software for payments within their district that you didn’t consider but could be beneficial to you.
If your district is currently using Skyward, PowerSchool, or another program, find out if the processor you are looking at integrates with that system.
3. Processing payments
The main objective for getting a payment system is to efficiently track payments and save you time. Do they process voids and refunds? How long it takes for the deposits to go into your districts bank account? What kind of reports can I access?
4. Set up & Training
During your consultation, ask what the process of setting up their system is like and if there are any start-up costs associated. Find out what kind of training they offer. Is the training free? Who can attend training sessions? Are training session in-person, online, or both?
At the end of the day, you want to be confident that the payment system you choose is the best fit for your district.
For more information on RevTrak’s payment solution visit us at www.RevTrak.com