Checklist for Simplifying Your Child Care Billing Program

1. Implement Autopay

• Use tools to set up autopay for parents.
• Ensure continuous cash flow and reduce late payments.

2. Enable Split Billing

• Allow multiple parties (e.g., parents, grandparents, subsidies) to contribute.
• Ensure privacy by keeping each party's payments separate.

3. Simplify Adding Discounts

• Quickly add discounts for multiple children, referrals, or subsidies.
• Reduce manual tracking and paperwork.

4. Integrate Payment Processing

• Ensure payment processing is part of your billing system.
• Allow for immediate payment through apps or online portals.

5. Offer Online Payment Options

• Provide online payment portals or apps.
• Facilitate timely and convenient payments for parents.

6. Integrate with Bookkeeping and Tax Prep Software

• Connect your billing system with bookkeeping and tax preparation tools.
• Streamline admin tasks and reduce manual entry errors.

7. Provide Online Enrollment for Programs

• Enable online enrollment for various programs (e.g., before/after care, summer programs).
• Integrate with autopay for automatic billing.

8. Use Bulk Actions and Messaging

• Send bulk messages for late payments, special payments, or tax documents.
• Save time and ensure consistent communication.

9. Automate Fee Implementation

• Simplify the process for adding fees (e.g., late payment, late drop-off).
• Use a system that allows for quick fee addition to bills.

10. Ensure Easy Tracking and Reporting

• Implement tracking and reporting features.
• Provide up-to-date financial data and simplifie decision-making.

11. Consider an All-in-One Child Care Management System

• Use a comprehensive solution like Smartcare.
• Software offers customized setup and white-glove implementation to grow with your program.