Online Payments Built for K–12 Schools

RevTrak helps districts simplify fee collection, streamline reconciliation, and give families an easy, unified way to pay for everything—meals, activities, and school fees.

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Trusted by School Staff and District Finance Teams

Cleaner reporting, faster reconciliation

RevTrak organizes every payment with district-friendly account codes, helping your finance team reconcile quickly and confidently.

Clear insight into every dollar

Sort, filter, and review payments by building, fund, activity, or account code—whatever your process requires.

Accurate data and clean integrations

Integrations with popular SIS, meal, childcare, and activity platforms keep information consistent and reduce manual work.

Loved by Families

Simple, seamless payments

A single web store and mobile-friendly checkout help families pay fees from anywhere.

Secure transactions they can trust

Bank-level encryption and ongoing compliance protections ensure secure, reliable payments across your district.

Fewer questions and fewer missed payments

Clear payment options and a simple user interface reduce support calls and make it easier for families to pay on time.

Supported by Experts Who Clearly Care

Experts in school finance

Our team can help build your fee items, configure your workflows, and support your daily operations with a school-first approach.

Guidance from K–12 payment specialists

We help you plan, launch, and maintain a smoother payment experience - with ongoing support for your staff and families.

Fast help when questions come up

Dedicated, US-based support ensures issues get resolved quickly so your team can stay focused on students.

Take Payments for Anything, Anywhere

One place for all school payments

Centralize student fees, meals, childcare, donations, activities, and more in a single, easy-to-manage.

Easy tools for school staff

Teachers, administrators, and office staff get simple ways to collect payments without adding extra work.

Consistent data across key systems

Supported integrations reduce manual entry and keep payment information clean across district workflows.

Payment Tools That Work With the Systems Schools Trust

PowerSchool

RevTrak delivers the strongest payments integration - connecting PowerSchool SIS, eSchoolPlus, PowerLunch, Enrollment tools and Ecollect Forms.

Skyward

As a Skyward Preferred Partner, RevTrak connects with Qmlativ and Family Access, among other tools, for easier payments and accurate data.

Districts See the Difference With RevTrak

CFO Sarah

Discover why one of the fastest growing school districts in the country relies on RevTrak to meet increasing demands.

Director of Finance Cindy

Cindy’s district needed a more efficient way to collect payments. See how RevTrak delivered.

See How RevTrak Can Simplify Payments for Your District

Online Payment Processing FAQs

How online school payment processing works

For simplicity, think of school payment processing as a secure digital cashier for everything families pay to your district - tuition, lunch accounts, field trips, sports fees, donations, and other fees. Parents choose how to pay (bank transfer, credit/debit card, recurring payments), and the system safely collects the money, verifies it, and records exactly who paid, how much, and what it was for. From the parent’s side, it feels like checking out from an online store; from the district’s side, it replaces envelopes of cash and spreadsheets with one organized system.

Behind the scenes, RevTrak moves funds from the family’s bank or card network to the school’s account, while automatically handling receipts, refunds, and reporting. The result is fewer errors, faster reconciliation, and a smoother experience for both families and school staff.

Security & compliance for school payments

RevTrak protects school payments with end-to-end encryption, ensuring sensitive card and bank information is secured the moment it’s entered and never exposed to unauthorized access or interception.

RevTrak is PCI DSS Level 1 certified, the highest standard for payment security. This ensures continuous monitoring, and fully compliant payment processing.

Why schools need unified payment systems

Schools need a unified payment system to simplify how families pay for tuition, meals, fees, and activities while reducing administrative burden for district staff. A single, centralized school payment platform improves accuracy, speeds up reconciliation, enhances security, and provides real-time reporting across schools and departments. By replacing fragmented tools, cash handling, and manual tracking, unified payment systems create a smoother payment experience for families and greater financial control, transparency, and efficiency for school districts.

Which payment methods does the software support?

RevTrak accepts debit cards and most credit cards, including Visa, MasterCard, AmEx and Discover.

How does the software work for parents or guardians?

RevTrak brings all payments into one place, making it easy for parents to add money to cafeteria accounts, make payments for extracurricular activities and pay any fee (required or optional), including technology fees. For more details, check out this comprehensive FAQ RevTrak developed for parents and guardians.

Can the software handle different types of payments (such as tuition, field trips, fundraisers, etc.)?

Yes! RevTrak’s software is highly customizable to meet the needs of school districts of all shapes and sizes. RevTrak’s solutions can process payments for all school fees, including fees for tuition, field trips, technology, meals, athletics, event tickets, fundraisers and much more!

How does RevTrak handle refunds?

Easily! Admins can process refund requests and the requesters will see their refunds within 3 to 5 business days.

Can parents and guardians access the payment system on mobile devices?

Yes!

How can RevTrak’s solutions help protect against fraud?

Reducing cash and check payments makes tracking payments easier, and makes accounting for every penny that much easier as well. By bringing more payments online, there is less opportunity for funds to be misplaced before they arrive at the school admin office or the bank.

Can the software integrate with our existing financial systems?

RevTrak is compatible with many software solutions and can be integrated into your existing technology in several ways depending on your district’s needs. Get in touch with a RevTrak rep to discuss your district's needs in more detail here.

Can the software track multiple account codes for different departments within the school?

Sure can! With RevTrak, you can connect and track as many account codes as you need.

Can we customize a RevTrak Web Store to better suit our specific needs?

Absolutely! You can customize the Web Store with school colors, graphics, mascots and more.

What level of technical skill is needed to use RevTrak’s software?

Depending on the solution you are learning, we’ve seen clients get onboarded and trained in anywhere from 15 minutes to 2 hours. Some common feedback we receive from clients is just how easy RevTrak’s solutions are to use and how helpful our customer support team is when they have questions they can’t solve on their own. RevTrak also offers a wealth of self-serve resources and a white-glove customer support to build new items for you, free of charge.

Can parents track their payment history and receipts?

Yes! Families can easily track payment history and receipts using RevTrak’s solutions.

Are there any setup fees or hidden costs associated with RevTrak payments?

Not at all! RevTrak does not have any setup fees or any hidden costs, and we’re all about keeping our costs and fees simple and transparent for everyone.

How can educational institutions get started with RevTrak's payment services?

Easily! Get in touch with a RevTrak product expert to discuss your district's needs in more detail here.

How do parents and guardians access their RevTrak Web Store to make payments?

Each school will be given a unique RevTrak Web Store link, which will serve as a centralized hub for all fees, payments and products. If parents ever lose the link, or can't find it on the school's website, they can use our RevTrak Web Store Lookup. All they need to do is enter their school's city and state. From there, the tool will provide the precise link. Parents can also check out our parent FAQ page for more detailed answers on RevTrak and to find their unique RevTrak Web Store link.